BASILDON GYMNASTICS ® PARENTS CONTRACT

1. General Agreement

1.1. All Basildon Gymnastics Academy members, parents and staff must adhere to the specific rules of the venues we run classes in.

1.2. All gymnasts need to have a Club Uniform and their own Rhythmic Gymnastics equipment. (Uniform, equipment, and other merchandise can be ordered via our Club Administrator)

1.3. All gymnasts need to bring a water bottle to training. No fizzy drinks, food or chewing gum is allowed in the gym.

1.4. All long hair must be tied up neatly and no jewellery is allowed. Anyone wearing earrings will be asked to remove them or cover them with tape or a plaster.

1.5. Kids under 13 years of age must be accompanied by adults before and after each session.

1.6. Children under 5 may feel distressed in unfamiliar places, so we kindly ask the Under 5 new joiners’ parents not to leave the premises during the first 3-4 sessions.

 1.7. Parents are not allowed to come inside the training area during any classes. Children progress better if parents do not distract them. It’s dangerous to communicate with your child whilst in training.

1.8. Parents need to ensure that the child has had a drink and been to the toilet before the session starts to minimize disruption.

 1.9. Parents need to arrive on time to collect their kids or to let Basildon Gymnastics Academy know in case of lateness.

1.10. Parents should inform us in advance if the child will not be attending a session.

1.11. As the training sessions run one-by-one the coaches do not have an opportunity to answer parents’ enquiries. If you have any questions, please contact our administrator and your concern will be addressed.

1.12. Basildon Gymnastics Academy will not tolerate any abuse, bullying or threatening to our coaches and any Club staff. Rudeness, insults, unreasonable demands, unreasonable persistence, managing unacceptable actions, discrimination on any grounds (skin colour, nationality, sexual orientation), physical and mental abuse are prohibited and their use by any gymnast or parent, especially in front of the children, could result in termination of membership.

2. Parents Code of Conduct

2.1. Parents/Guardians warrant that the information provided on the Registration Form is accurate and up to date. It is the Parents/Guardians’ responsibility to ensure that they update Basildon Gymnastics Academy in writing of any change in medical conditions or contact details.

2.2. It is the Parents/Guardians’ responsibility to inform Basildon Gymnastics Academy of any special medical conditions at the point of joining.

 2.3. Parents/Guardians agree to accept the sole responsibility for their child immediately before and after the end of the class. It is the Parent/Guardian’s responsibility to ensure their child’s safety while in the changing rooms, toilets, reception and waiting areas as well as the safe entry of their child to the Sports hall and vice versa.

2.4. Parents/Guardians are responsible for bringing their child on time for the class. Warm-up is essential part of the training and the child’s potential absence from the first part of the lesson could result in injuries.

2.5. Parents/Guardians take full responsibility for their children’s personal belongings such as clothes, shoes, and bags. Coaches and officials of Basildon Gymnastics Academy are not held responsible for any damaged, lost, or stolen items in the Sports hall or the facility.

2.6. Parents/Guardians are advised to accept official judgments regarding their child’s behavior and development. Basildon Gymnastics Academy strongly discourages challenging and arguing with club coaches and officials.

2.7. Parents/Guardians should not use personal phone numbers of coaches and stuff.

2.8. Basildon Gymnastics Academy follows strict anti-discriminatory policies. Everyone in the club will receive equal treatment.

2.9. If you have cause to complain about our service, please turn to the club’s Administrator.

2.10. It is the Parents’ responsibility to make sure the child is familiarised with Gymnast’s Code of Conduct.

2.11. Parents must ensure their child arrives on time for their session.

2.12. Parents must deliver their child into the gym to ensure their child’s coach is present and collect them from the gym to ensure they are safely returned to a responsible adult at the end of a training session.

2.13. Parents must ensure their child is appropriately dressed for gymnastics and has a water bottle, hair tied up, no jewellery etc.

2.14. Parents must ensure their child understands that they must always follow the instructions of the coaching staff.

2.15. Parents must inform the Administrator/coach of any condition their child may have that may affect their participation in the session.

2.16. Parents must ensure all necessary paperwork is complete, training and competition fees are paid on time or discuss any problems confidentially with the club treasurer.

2.17. Parents must encourage their child to value their own performance and not just the result. Winning is not within their control; their own effort is!

 2.18. Parents must appreciate and respect the efforts of the coaches and club officials in the development of their children and understand that success in gymnastics takes many, many years of hard work and dedication.

 2.19. Parents should support the efforts of the coaches and committee members and assist where possible by lending your help and expertise to further the objects of the Club.

2.20. For the safety and welfare of all Club members Parents should share and report any concerns they may have to the Administrator or Welfare Officer.

2.21. Parents must recognise their child’s efforts, improvement and successes in every form and encourage them to understand that although trying to win is important, that it shouldn’t be all and end all!

2.22. Parents are not allowed to discuss staff, coaches, gymnasts, and club policies on any electronic media including mobile phones and social networking sites.

 2.23. Parents cannot interfere with the training process and tell the coach how to carry out his coaching work.

2.24. Parents must teach their child to respect all coaches, staff, and other gymnasts.

3. Gymnast’s Code of Conduct

 3.1. Gymnasts should follow carefully all the instructions given by coaches and behave in an appropriate manner.

3.2. Gymnasts must adhere to the rules and respect coaches, judges, and their decisions. Gymnasts must respect fellow club members.

3.3. Gymnasts must display professional and respectful conduct whilst representing the club at competitions or other events.

3.4. Gymnasts must inform the coach of any injuries or illness they may have before or during the session.

 3.5. Gymnasts are not allowed to leave the premises without the permission of the Head Coach for their safety and security reasons. Under 13s should remain with coaches at the end of a session until collected by their parent or guardian.

4. Membership, Payments, Classes and Attendance

4.1. Gymnasts, who do not hold a valid British Gymnastics Membership, will not be able to attend training sessions. Parents must register their children by themselves using British Gymnastics website. www.british-gymnastics.org/memberships

 4.2. Basildon Gymnastics Academy requires an annual Club Membership fee from all members. The price varies according to the branch.

4.3. Basildon Gymnastics Academy will not refund or credit any fees if you miss a class or choose to stop attending classes. If you wish to stop attending classes, we require a one month written cancellation notice, before or on the 1^st of the month for cancellation to take effect from the 1^st of the following month (i.e. if you would like to stop classes on the 1st of December, you will need to email us by the 1st of November). Please email your notice to: info@basildongymnastics.com

If the notice is not provided, a deposit will be used to cover your fee for the last month of training.

4.4. Basildon Gymnastics Academy accepts monthly payments and requires one month’s fee deposit upon joining. Monthly payments are fixed and remain the same throughout the academic year (Academic year September -July), even though the number of classes may vary from one month to another. The price is calculated throughout 11 months, training weeks only. The Payment for the month must be made on the 10^th of that month. A £15 late payment fee will be added after this deadline.

4.5. All our monthly fees are subject to change with prior notice.

4.6. Missed sessions are not transferable to other sessions or gymnasts.

4.7. The pro-rata discount is available only to new members who join the Club in the middle of the term. A refund is only available for more than 2 weeks’ absence caused by medical conditions and confirmed with a doctor’s letter. To receive a refund, please, send an email to info@basildongymnastics.com within the 24 hours.

4.8. Members who have not completed their payment in time are not allowed to join classes. Basildon Gymnastics Academy retains the right to sit as a gymnast during the class if the fees are outstanding.

 4.9. All gymnasts level 4 and 5 (Club Squad) must attend all Regional and National Competitions organised by London and British Gymnastics Federations.

    4.10. Our classes are oversubscribed, to secure your child’s place please ensure that subscriptions are paid by due dates. If fees are not paid by the deadline the Club will assume the place for your child is no longer required.

4.11. If you would like to change your days/hours of attendance, you will need to notify us before or on the 1^st of the month, for changes to be implemented the following month.

4.12. All our payments are collected by standing order. Payments will be due on the 10th of every month with the last payment being on the 10th of July. Your standing order can be set up for any date up to the 10th of the month.

Standing orders can be set up online or over the phone. Please use our club's bank details to set up a standing order (Business Account, Basildon Gymnastics Academy. Natwest Bank. Sort code 60-30-09. Account number 33399891.)